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Exact Staff News

  • Boosting Employees’ Productivity? It’s as Easy as Changing Their Mind

    10/29/18 10:00 AM | By :Exact Staff | Categories : Employers | Leave a Comment
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    Improving productivity in your organization isn’t just a “nice thing to try”; it’s a business imperative. From coast to coast, employers are frustrated with the gap between what great people can and do accomplish on the job.

    Case in point? A March 2018 VitalSmarts study found that:

    • A whopping 88% of managers have at least one high-potential direct report who doesn’t live up to that potential on the job.
    • 70% of managers currently have at least one high-potential employee they’re considering terminating because their performance is simply unacceptable.

    Don’t Let Your Team’s Potential Go Unrealized!

    How can you take promising professionals from “good” to “great” on the job? It may be as simple as changing their mindset about productivity.

    While most ideas for boosting productivity and performance focus on actions and habits, small shifts in the way your employees think about getting work done can help them be much more effective. This Fast Company post provides four ways to change employees’ minds about productivity – and elevate their performance:

    Shift from Chaos to Choice

    Organizational and priority-management skills are essential for helping professionals stay in control of their workday – especially when things become overwhelming or unexpected problems arise. When team members feel like they don’t have a moment to catch their breath and catch up, remind them to be deliberate, take stock of their situation, and use techniques like prioritization, list-making and delegation to get back on track.

    Shift from To-Dos to Agreements

    Instead of viewing work tasks as a never-ending barrage of to-dos, help employees cultivate an “agreement mindset” about their responsibilities. When people think of tasks and projects as agreements, it: gives them a greater sense of control in taking on the activity; helps them become more discerning about what they can and should take on; and provides a professional way to “renegotiate” when they’re concerned about their ability to get something done.

    Shift from Performance to Outcome

    If employees are “stuck in the weeds” at work and not delivering the result you need, they may be too focused on process (e.g., checking off to-dos, following steps, tracking analytics, etc.). Help them tweak their mindset by reminding them about why they’re doing something. By keeping the desired outcome at the heart of their activities, they’ll stay motivated about achieving the right results.

    Shift from Urgency to Impact

    Busy work. Fire-fighting. Addressing other people’s priorities. With all this reacting, how can employees to get meaningful work done? Train them to organize their work so that they accomplish at least one “high impact” objective each day. In this earlier post, “Success Habits: Brilliant Rituals High Performers Follow” we share practical ways your team can accomplish more by changing the way they plan and spend their time.

    Want to help your superstar employees realize their potentials?

    Exact Staff is here to help. Serving organizations across the nation, we provide a full complement of staffing solutions to fast-track projects, delegate non-core tasks, and keep your team focused on high-priority work. Just give us a call!

How to Blow Your Boss’s Mind (in the Best Way Possible!)

10/26/18 9:15 AM | By :Exact Staff | Categories : Career Advice | Leave a Comment
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You show up 15 minutes early each morning.

You’re loyal and hard-working.

You meet your deadlines and annual objectives.

Coworkers think you’re great to work with.

Well, guess what? Nobody’s impressed by that. This is your job, and if you’re merely fulfilling the basic requirements, don’t expect anything more than the basic paycheck.

If you’re interested in garnering a promotion, earning a raise or laying the groundwork to make a career transition, you need to do more.

You need to really blow your boss’s mind!

Sure, you could demonstrate your Mongolian throat-singing skills (if you have them). Yes, you could hire an 80’s hair band to put on an in-office concert (as long as you’re prepared to write a big check). But that kind of “razzle dazzle” miiight not hit the right note. If you really want to position yourself as an indispensable employee – one worthy of more money and responsibility – use these tips to impress your manager the right way:

Be one step ahead.

Learn everything you can – about your company, its competitors and your industry. Follow thought leaders and influencers online. Learn more about the trends impacting other departments – not just your own. Instead of being the person who “will get back to you on that,” come to meetings with answers and solutions already in hand. Your boss will appreciate your passion and proactivity.

Push yourself beyond your comfort zone.

You may be great at your job, but that’s not enough to merit advancement. If you want to level up, ask for stretch assignments. Pursue training opportunities on your own (and do it on your own time). When your manager sees that you want more challenge, you aren’t afraid to try new things, and you’ve taken the initiative to improve your skills, they’ll be more likely to consider you when a growth opportunity arises.

Build relationships outside your department.

Individual relationships with peers and senior managers are essential to getting interdepartmental work done quickly and successfully. Be a bridge builder before you need those connections. That way, when your boss presents a complex project that requires cross-team collaboration, you’ll be able to make their day by saying, “I know (name) in (department). Why don’t I take care of this for you?”

Be clear about your intentions.

Your manager is busy attending to their own priorities; don’t assume they understand your career intentions. If you want a promotion or raise, and you’ve gone above and beyond to merit one, don’t be afraid to ask for it (again, the right way):

  • Have something specific to propose, even if it’s just a list of the types of responsibilities to take on.
  • Explain the reasons you deserve more (not just want more).
  • Be confident, but humble.

Looking for a better job?

Contact an Exact Staff Career Agent. We can confidentially represent you to employers, showcasing your strengths and making a strong case for your candidacy. If you’re ready for a new opportunity to build your skills and advance your career, apply with your local Exact Staff office today.

“Back Pocket” Phrases You Should Never Stop Saying

10/22/18 10:00 AM | By :Exact Staff | Categories : Career Advice | Leave a Comment
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“There’s no place like home.”

When things got crazy in Oz, Dorothy repeated this magical phrase to return to the comfort and safety of her home.

She was onto something there.

When life gets hectic or stressful, people often unintentionally isolate themselves, lose patience and lose their ability to enjoy simple activities.

But it doesn’t have to be that way! Keep your mental “back pocket” full of positive, inclusive, life-affirming phrases like these, and pull one out the next time you’re tempted to snap or take a raincheck. They may not teleport you home, but they’ll definitely make you feel a lot better:

“Let’s go out to lunch.”

Slaving away at a desk for eight or more hours straight is enough to make anybody surly. Even when your schedule is packed, make time to get out of the office and socialize with friends, family, co-workers or customers. The change of pace and scenery will help you press your reset button and have a more productive afternoon.

“Yes, I can help you get that done.”

Both personally and professionally, the more you give in life, the more you get. You may be legitimately busy, but before you automatically turn down someone’s request for help, consider the upsides of making time to lend assistance.

“I was thinking of you and just called to catch up.”

Texting is quick – and all those emoji and .gifs make it fun and entertaining to correspond with people you value. No chat, text or messaging app, however, can compete with the impact of a phone conversation. The next time you grab your phone to type, press the call button instead. Strike up a real conversation with someone you haven’t spoken to in a while and find out what’s new in their life.

“You have my full attention.

Screen, screens, screens – they’re everywhere, and they make it tough to focus fully on any one person or task. The next time a family member, friend or co-worker needs your attention, give it to them. 100%. Besides making you calmer and more efficient, giving your undivided attention to someone sends the message that they’re truly important.

“That’s fine; I can wait.”

When you’re under intense pressure, up against a tight deadline or just have a million things to do, waiting for someone or something can frustrate you. It’s not entirely your fault; our society has become conditioned to expect immediacy in every aspect of life. But patience truly is a virtue, and it’s something you should practice daily. When you feel yours wearing thin, say, “No rush,” (or a similar phrase) with kindness in your voice. Just because you want something now doesn’t mean you’ll die without it.

Are these phrases revolutionary? No. But they can dramatically improve your quality of life – especially when life gets crazy.

Related post: These Phrases Make You Sound Clueless at Work

Is your work life a little hectic these days?

Exact Staff offers a full complement of staffing and placement solutions to help you maximize productivity, hit pressing deadlines and free-up time to focus on your top priorities.

Whether your requirements are local or national, temporary or direct, trust our experts to deliver the exact talent and solutions you need.

The One That Got Away?

10/19/18 10:00 AM | By :Exact Staff | Categories : Job Seekers | Leave a Comment
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“Twenty years from now you will be more disappointed

by the things you didn’t do than by the ones you did do.

So throw off the bowlines. Sail away from the safe harbor.

Catch the trade winds in your sails. Explore. Dream. Discover.”


The author of this quote may be dubious (it’s commonly – yet improperly – attributed to Mark Twain), but its relevance to your career isn’t. Twenty years from now, you’re much more likely to regret the career opportunity that you let slip away, than the work mistakes you actually made.

And there’s more than a “warm and fuzzy” quote to back this notion up.

An article recently published by the American Psychological Association (APA) examined six studies that explain why “not taking that job” may wind up being your biggest career regret. Here are a few key takeaways:

  • Your most enduring regrets more often stem from discrepancies between who you are and the person you wanted to become (i.e., your “ideal self”), not who you think society and expectations said you should become (i.e., your “ought self”).
  • This imbalance is due, at least partly, to the fact that we cope with regret in different ways. In general, we are quicker to act with ought-related regrets (i.e., ones related to duties and responsibilities) than we are with ideal-related regrets (i.e., ones related to goals and aspirations).
  • Consequently, ideal-related what-ifs are more likely to remain unresolved, leaving you more likely to regret not being all you could have been more than all you should have been.

The Career That Got Away

Left unattended, your discontent over passing on what could’ve been your dream job will likely linger. You may wind up with unresolvable regrets, because you cannot take back or fix something you never actually did.

Our advice? Throw off those bowlines. Sail away from the safe harbor of your mediocre job. Explore. Dream. Discover. Actively seek out opportunities to realize your full career potential. In today’s job market, these opportunities are more plentiful than ever. And the Exact Family of Companies is ready to help you seize the right one.

Contact an Exact Staff Career Agent today – you won’t regret it!

Combining in-depth interviews, personalized assessments and 20 years of recruiting success, we’re the ideal partner to help you:

  • identify your strengths;
  • evaluate your career options;
  • find assignments and full-time positions that align with your career goals and aspirations.

Search jobs here.

Great Leadership Takes Courage – Here’s How to Build It

09/28/18 9:15 AM | By :Exact Staff | Categories : Employers | Leave a Comment
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“I’m going to be an amazing leader, starting today.”

If only becoming a great boss or manager were as simple as making a declaration like this.

We all know that building effective leadership skills takes much more than uttering a single sentence. It takes passion. Commitment. Great decision-making and communication. And yes, courage.

While some may argue that you have to be born brave, we believe that courage, like other leadership essentials, is a skill that can be developed. And, while being a brave business leader may not require you to jump on a live grenade, building the courage to lead starts with overcoming four fears:

Fear of Failure

Fear of making a mistake may keep you out of the proverbial hot seat, but it dramatically limits your ability to grow as a leader. The next time you’re tempted to play it safe when you believe a calculated risk may serve you better, ask yourself this question: “What’s the worst that could happen?” You may find that your fear is more imagined than real, and that the likely rewards are far greater than the potential consequences of failure.

Fear of Success

People with the greatest capacity for leadership are often plagued with multiple fears that come with success: Now that I’ve reached my goal, what’s next? How will I sustain this level of achievement? What if my friends and colleagues begin to resent me for my success? When nagging doubts threaten your resolve, remember that fear of success is completely normal, but nothing to give into. View this fear for what it is – a guide rail to keep you motivated and headed in the right direction – and move ahead.

Fear of Not Knowing Everything

Courageous leaders are human and unafraid to show it. They realize that: nobody can be an expert at everything; success requires collaboration; and employees at all levels have great ideas to share. Showing vulnerability is a humanizing way to break down barriers and build relationships. It isn’t a sign of weakness, but a courageous way for you to show employees that they’re needed – and that their help is valued.

Fear of Not Being Liked

Everybody wants to be liked. Successful leaders, however, realize they must occasionally make unpopular decisions, and they put their desire for popularity aside when required. In this post, we share tips for becoming an inspirational leader people want to follow – even when you have to make unpopular choices.

Are these fears daunting? Yes, but anybody can overcome them! By consistently making small, courageous choices each day, you can push yourself outside your comfort zone – and into the realm of great leadership.

Find the Great Leaders and Managers Your Team Needs

Whether you’re up against a pressing deadline, tackling a critical initiative or growing your core team, Exact Staff’s national network of offices can connect you with unforgettable talent to strengthen your organization. Improve performance. And achieve more in the year ahead.

What can we do for you? Contact a staffing expert at your local Exact Staff office today.

The Truth Hurts – But It Will Make You a Better Person

09/20/18 1:00 AM | By :Exact Staff | Categories : Career Advice | Leave a Comment
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Or are you an ostrich with your head stuck in the proverbial sand?

There’s a reason so many idioms about “facing the facts” exist: Sometimes, it’s really, really hard to do!

But as Eric Barker so astutely observed in his recent post, “4 harsh truths that will make you a better person,” denial is a just a form of existential procrastination – and ignoring reality won’t serve you well in your personal or professional life.

Thankfully, “harsh truths” are a little less painful to face when you view them in the proper context. Below, we’ve summarized a few takeaways from Eric’s article, which make taking off your rose-colored glasses a bit easier:

Harsh truth #1: You are going to die.

You know this – but do you keep it in mind as you set your priorities and plan your activities? Instead of being depressed about the fact that you’ll eventually return to dust, use your mortality as a motivator. Remind yourself of the fact that you have about 30,000 mornings in your entire life. Make the most of every single one.

Harsh truth #2: Anything that’s worth doing takes substantial effort.

What do you want to do well? What do you want to truly be an expert in? If you want to be great at something, you can’t expect to just put in the time; you have to put in “deliberate practice,” which involves identifying your weaknesses, and then working incredibly hard to overcome them. An unexpected benefit of deliberate practice? According to one eight-decade study cited in Eric’s article, people who work harder actually live longer (which should make you feel a little better about harsh truth #1).

Harsh truth #3: You’ll never be perfectly happy.

Your brain just isn’t wired for it! In fact, the anticipation of happiness is incredibly strong, but true pleasure is not long-lasting. That doesn’t mean your life will be awful; it just means that you shouldn’t expect nonstop bliss. Instead of pursuing perfect happiness, work on creating happy moments. Accept that there will be imperfection, messiness and sadness in your life, too, and that you’ll work through those in pursuit of more happy times.

Harsh truth #4: People will disappoint you.

Again and again. Does that mean you should never trust someone? Never let down your guard and develop meaningful relationships? Never rely on another person for help? Nope, nope and nope. It means that you shouldn’t let the occasional disappointment shake your faith in humanity. Nobody is perfect, including you. As long as the good in a relationship outweighs the bad, focus on the happiness a person brings you and forgive them when they let you down.

Have some feedback you want to share with us?

As a national staffing service, Exact Staff knows that constructive feedback is an essential part of maintaining a productive business relationship. So, tell us what you think! Please contact our national staffing service with your comments, questions or suggestions.

Small Things People Use to Judge Your Personality

09/19/18 8:15 AM | By :Exact Staff | Categories : Career Advice | Leave a Comment
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“Oh, I try to reserve judgment until I really get to know a person.”

“Me? I’m not judgmental by nature; I keep an open mind when I meet someone.”

Heard statements like these before – or maybe uttered them yourself? We all have! We’re humans, after all, and humans simply cannot keep from making snap decisions, often based on subtle cues.

And you can thank evolution for that. Our brains are hardwired to quickly interpret behavior and make sense out of situations, to determine if they’re safe or dangerous – and then respond appropriately.

So, if you think that new co-worker, potential client or business contact isn’t judging you – hard – think again. What cues are they using to size you up? You may be surprised at the big impact these small things have:

The quality of your handshake.

Jerry Seinfeld performed an entire monologue on handshake fails: from the “just the fingers” to the “late release.” Yep, there’s an art to executing a solid handshake; one that’s firm (not crushing) and brief (two to three pumps) conveys confidence and demonstrates trustworthiness.

Eye contact.

Making a great impression requires balanced eye contact. Stare too long, and you’ll come across as intimidating; stare at the floor, and you’ll appear insecure or aloof. Studies show that maintaining appropriate (not glaring) eye contact roughly 60% of the time is the “sweet spot” for conveying self-assurance, friendliness and enthusiasm.

Nervous habits.

Do you tap your fingers on the table? Absentmindedly play with your hair? Bite your nails? Research suggests that repetitive, nervous habits indicate perfectionist tendencies, and that perfectionists display them when they’re bored or frustrated. Pay attention to small, repetitive behaviors you engage in, to make sure you aren’t unintentionally offending people you meet.


“Phone snubbing” is the act of ignoring someone in a social situation by busying yourself with your phone. And it instantly turns people off. If you continually check your phone when you meet someone, they may assume you lack manners, attention, listening skills and/or willpower. Our advice? If you want to make a good impression, put your phone away and focus on the person in front of you.

Monopolizing a conversation.

If, when introduced to someone new, you spend the first five minutes prattling on about yourself, that individual will likely think you’re self-absorbed – maybe even obnoxious. Instead of focusing on yourself, ask questions about the person you’ve just met. Then, strike a healthy balance of give-and-take in the conversation. You’ll come across as an interesting person who’s attentive, smart and a good conversationalist.

Snap judgements and first impressions are inevitable, but they’re not the basis for sound hiring.

What is? A proven, disciplined and comprehensive assessment process – which happens to be our strong suit! Whether your requirements are local or national, temporary or direct-hire, we’re here to deliver the exact talent solution you need. How can we help you? Contact the Exact Family of Companies today.

Phrases a Boss Should Continually Tell Their Employees

09/17/18 3:00 PM | By :Exact Staff | Categories : Employers | Leave a Comment
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When you address your employees:

  • Do your words motivate or intimidate?
  • Is your criticism constructive or merely negative?
  • Are you inclusive or authoritarian?

Obviously, you want to aim for the former in each of these examples. Because, as we mentioned in an earlier post, the language you use at work can inspire, inform, persuade and instill trust with employees – or make you sound rude and utterly clueless.

People are your single greatest asset in the workplace. Make sure you continually utter phrases like these to show employees how important they are to your success, every day:

“You did a good job.”

Verbal positive reinforcement is a potent form of employee motivation. It’s also simple to do and completely free! Make a habit of privately and publicly recognizing employees for their hard work; doing so sends a clear message that they are valuable members of your team.

“I trust you.” Fostering trust with your employees builds great relationships, great service and a great bottom line. In this earlier post, we explain how and why to use this phrase regularly with your team.

“I made that mistake. I’m sorry.”

Nobody is perfect – not even the boss. The most effective leaders are honest, humble and unafraid to admit when something is their fault. So if you mess up, fess up. You’ll build greater mutual respect and organizational trust in the process.

“What do you think?”

Employees want to know that their ideas matter – and that their boss values their opinion. When you have a problem to solve or a new initiative to tackle, ask for your team’s input and feedback. Use the simple tips our team shares in this earlier post to improve your active listening skills and let employees know you believe in them.

General Tips for Using Language to Motivate Others at Work

Use the word “you” more than “I.”

Words that refer directly to your listener are much more influential than self-centric pronouns (e.g., my, mine, I), because it forces you to answer your employees’ unspoken question: What’s in it for me?

Use employees’ names.

Personalizing conversations show that individuals, as well as their beliefs and opinions, are important to you. Using a person’s name also demonstrates that you’re a genuine, caring person who pays attention.

Use cause-and-effect phrases.

Language that clearly connects action (or lack thereof) to consequences is incredibly powerful at creating change, because it makes your claims sound logical and objective. Here are a few to add to your arsenal: accordingly, as a result, due to, consequently, since.

Need motivated temporary, project-based or direct employees?

Contact Exact Staff for reliable individuals who display a great attitude and deliver the measurable results you need. Whether your requirements are local or national, simple or complex, we’ll deliver the exact talent and solutions you need.


Best Productivity Hacks for Your Small Business

08/29/18 10:00 AM | By :Exact Staff | Categories : Employers | Leave a Comment
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When you’re a small business owner, your time is valuable – and extremely limited! The same goes for your team. Employees wear multiple hats, and their list of to do’s likely grows by the minute.

Too bad you can’t grow more time to get everything done.

Or can you?

There are still only 24 hours in a day – but with these productivity hacks, your small business can make huge gains in speed and efficiency, and get more out of every minute of the work day:

Empower Team Members

Micromanagement is a notorious productivity killer. Make sure your employees have the tools, training, guidelines, resources, autonomy and authority to accomplish their work free from micromanagement – then let go of the reins! When you trust and equip your employees to do a great job for you, their motivation and performance will soar.

Conquer Your Inbox (And Teach Your Team to do the Same)

Would you believe people spend an average of 13 hours per workweek reading, deleting, sorting and sending emails? Who has time for that? In this post, we share practical tips to stop the flood of unwanted emails, batch your email-checking, and free up more time for meaningful work.

Remember Parkinson’s Law

According to this law, work expands to fill the time available for its completion. If you give someone an hour to complete a task, they’ll get it done in an hour. And if you give them an hour and a half, they’ll probably take the full hour and a half to complete the exact same task.

The point is, the length of time it takes to complete a task is largely a matter of perception. So, when it makes sense, put time constraints on daily tasks. In this post, we share specific tips for adding structure to your small business to dramatically improve productivity.

Use the Right Apps

Without the right tech, your small team can easily get distracted, disorganized and overwhelmed. Here are a few apps to help you and your employees work smarter – and more productively:

  • Asana. This online hub provides a central dashboard, allowing team collaborators to communicate and check on projects to cut down on calls and emails.
  • Toggl, Timecamp and Hours. If you bill work hourly, these apps all make it effortless to track billables.
  • Nimble. This popular CRM app allows you to organize contacts. Once you’ve entered someone’s email, the system is smart enough to recognize social media handles, segment lists, set follow-up reminders and more.
  • Square. This app uses a credit card scanner that plugs directly into your smartphone or tablet – allowing you to take a credit card payment anywhere, without a cash register.
  • Evernote. Organize everything you write – from simple notes to robust reports – in one place to facilitate sharing across small teams and devices.

Read Up!

We’ve published a ton of great content to help small employers like you improve productivity. Here are a few to check out, and be sure to browse our archives for more useful ideas:

Supercharge the Efficiency of Your Small Team

Driving Team Productivity Starts with the Right Software

Struggling to Get it All Done?

When you need extra help to hit deadlines, tackle special projects or free up more of your time for high-priority work, Exact Staff is here for you. We can’t grow time, but our national staffing and placement services will help you get more done, every day.

How can we be of assistance? Contact a staffing expert at your local Exact Staff office today.

Improve Your Life with These Everyday Tips

08/24/18 9:15 AM | By :Exact Staff | Categories : Job Seekers | Leave a Comment
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If you could improve one aspect of your life, what would it be?

Your finances? Relationships? Health and fitness? Career?

No matter what you’d like to change about yourself, it won’t happen overnight – and it won’t happen by accident – but there is a simple formula for success:

Small Habits + Consistency = Meaningful Change

Lasting improvements in any area of your life will take hold by consistently implementing everyday tips like these:

Take Responsibility for Where You Are Now

Admit your mistakes and own your role in your current circumstances. Being honest with yourself is the first step to heading in a different direction.

Believe It

Believe in yourself, that you’re capable of change, and that today will be better than yesterday. Having confidence in your ability to change is essential to achieving it.

Face Your Fear

Whether it’s fear of failure, fear of making the wrong choice, or fear of the unknown, you must face it to conquer it.

Love Yourself

Take time every day to care for yourself by going for a walk, listening to your favorite music, meditating or engaging in any other form of nurturing. The more you love yourself, the more positive your outlook will be, and the better equipped you’ll be to handle the stress of change.

Get Sufficient Sleep

Your brain and body repair themselves when you sleep in ways that aren’t possible during waking hours. In this post (link to “Here’s Proof that Sleeping in on the Weekend Can Add Years to Your Life) we explain proven benefits of getting more sleep.

Exercise Daily

Exercising regularly is one of the best things you can do to improve your attitude, confidence, resilience and performance – all of which will prime you to make other positive changes in your life. In this post, we share key benefits of frequent exercise.

Laugh More

When it comes to alleviating stress, a good laugh can boost your mood and improve your mindset. Life is short. Learn how to laugh at yourself and find ways to inject more humor in your life. Try watching stand-up comedians or sitcoms, or follow humorous accounts on social media.

Read or Listen to Inspiring Content

If you want to improve your life, learn from others who have already succeeded at improving theirs. Countless self-help books and motivating podcasts are just a click away; find something that resonates with you and commit to 15 minutes of reading or listening each day.

Related Posts:

Habits to Dramatically Improve Your Life

Habits of Happy People

Want to dramatically improve your work life?

Get the staffing support you need. The Exact Family of Companies provides the resources and expertise you need to:

  • hire proven performers who can support your success;
  • offload non-critical activities to free up more of your time;
  • meet pressing deadlines;
  • alleviate overwork and the stress it causes.

What can we do for you? Give Exact Staff a call.

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