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Exact Staff News

  • Start Building Your All-Star Team | 6 Tips on Piecing Together Your Workforce

    04/8/14 10:00 AM | By :Exact Staff | Categories : Employers | Leave a Comment
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    The word “team” is often referenced in workplaces on a regular basis. Employers want employees to work as part of the team, employees need to know how to work on a team, but few leaders know how to develop a successful team. It’s important for employees to understand the meaning of being a part of a team, and in order for them to do so they need to know the organization’s overall objectives. Although each employee has a specific job function, working as a team helps accomplish the overall mission.

    Our expert recruiters at Exact Staff have designed this post to help your organization start building an all-star team.

    1. Have clear expectations for your team. Clearly communicate what is expected from not only each individual person, but the overall team. Team members should know why they are a member of the team in the first place, and what the organization is looking for them to achieve.
    2. Explain why they are part of the team. Give team members some context as to why they are part of the team. Explain your organization’s business goals and how this team will help the organization achieve them.
    3. Utilize competent employees. In order to have a successful team, the employees need to be competent and their skills and expertise should complement one another. It’s important as an employer to give the team the resources and support they need to succeed.
    4. Stress the importance of collaboration. In order to have a successful team, members need to work together. Ideas should be bounced off one another, and problem solving should be done as a group. Let your team know that collaboration is what will make them most successful.
    5. Communicate. Communication is essential for any successful project. Make sure each member of the team knows what they are responsible for, and make sure they are communicating this information to one another. It’s important to communicate so everyone is on the same page.

    Looking to add to your team in 2014? Contact our team of expert recruiters today for more information on the talent solutions we provide organizations across the United States!

With Spring Upon Us, How Will Your Workplace Stay Productive?

03/27/14 8:45 PM | By :Exact Staff | Categories : Employers | Leave a Comment
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The weather is slowly becoming warmer, making employees’ minds wander to the outdoors. After a long winter, employees are ready to get outside and have some fun. Unfortunately, sometimes the warmer weather can decrease productivity. Our team at Exact Staff has compiled some tips on how to keep your workplace productive as spring continues.

  • Encourage Employees to take Breaks.
    This may seem counterproductive, but employees who go without breaks tend to burn out pretty quickly.  Managers should encourage their employees to take small breaks. For example, a 15-minute walk around the block can work wonders for an employee. Plus, they get the chance to go outside like they have wanted to all day. Taking some time away from tasks can help improve productivity.
  • Escape the Office for Meetings.
    Who says meetings always have to be in the conference room? Taking your meeting out of the office offers a change of scenery that can trigger creativity. Plus, it’s a nice change of pace from the daily routine.
  • Prioritize.
    Energy levels are typically at their peak when employees first get in, so managers should encourage employees to tackle the most important tasks on their to-do list then. First thing in the morning is the time when employees will be more likely to focus. Many of us deal with the afternoon slump; the time of day where energy levels decrease and it becomes increasingly difficult to focus. This is a good time of day to work on mindless tasks that don’t require full attention.
  • Establish Company Challenges.
    Friendly competition is a great way to spark the energy and drive in your employees. Set the bar high, but within reach, and encourage your employees to exceed expectations. Offering a prize to the employee who achieves the greatest success over the length of the competition is an excellent way to entice your staff. A $20 coffee gift card can go a long way if it will motivate your team to accelerate production levels.

Improving workplace productivity in the spring is a challenging task that we know you can tackle. For more tips on keeping your workforce engaged as spring approaches, browse our related workforce management articles. Looking to hire in quarter 2? Browse our listing of local offices, and contact our team of expert recruiters today!

Hiring? Fine-Tune Your Job Descriptions to Ensure Qualified Candidates are Knocking on Your Door

03/19/14 12:31 PM | By :Exact Staff | Categories : Employers | Leave a Comment
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When hiring new employees, many employers give little thought to what the job description really should be. Most of the time it’s a simple copy job from the last time the position was posted. Many employers don’t realize that job descriptions need to be so much more to ensure qualified candidates will be knocking on their door.

There are many reasons why your company should start fine-tuning job descriptions.  To start, some candidates will scan the job description and realize it is not what they are looking for at all. Titles can be misleading, so detailed descriptions are necessary to attract qualified candidates. Plus, when candidates apply after reading a job description, they should be more prepared for the interview. The job description gives an idea of what the company will expect, and they are prepared with details on how they will successfully fulfill the position.

A good job description has plenty of details and provides candidates with more than just a list of duties. Job descriptions should be used as benchmarks for evaluations and performance reviews. The more detailed the description, the better opportunity for measuring success. Job descriptions should be kept up-to-date rather than written in a pinch when it’s time to hire. Some questions to consider when writing a job description:

  1. What are the current duties of the position? What duties do we need and want the future employee to take on?

  2. What skills are needed to fill this position? How many years of experience does the best candidate have? Are there special certifications required?

  3. What are the key responsibilities required for this position? What are the daily tasks that need to be completed?

Job descriptions aren’t a one-size-fits-all type of process. Descriptions should be tailored to your organization’s immediate needs as well as its future needs. A good job description is clear, practical, and provides measurable goals.

Do your available positions have fine-tuned job descriptions? Is your organization still looking for qualified candidates? Contact our team of experienced recruiters today. At Exact Staff we have the expert personnel on hand to find you the qualified candidates that will help grow your team and propel you towards success. 

Working in HR? Consider These Mobile Apps to Make Your Day More Efficient

03/17/14 3:35 PM | By :Exact Staff | Categories : Employers | Leave a Comment
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As an HR professional, you’re always busy and are most likely increasing your reliance on mobile devices. Having a mobile device is crucial, as many HR pros aren’t always in the office. You might be at a recruiting event and need to approve a time card, or attending a seminar and want to follow-up with a potential candidate.

With the increased usage of mobile devices in HR, our team has designed this post full of top apps to make you more efficient.

JobSpeek is designed to let users record a 60-second hiring message describing their ideal job candidate. With mobile recruiting on the rise, and more and more job seekers using their smart phones to find employment, this app is a great way to speak directly to them through video.

mResource combines mobile recruiting and employee engagement by allowing HR to send interactive text messages to interested candidates. Users can also schedule interviews and export their data into an applicant tracking system.

Kronos Workforce Mobile is a time and attendance management solution that allows users to approve time cards and requests for time off while away from the office. Employees can also utilize the app to view work schedules, submit their time card, and more.

Vortex Mobile Connect is another time and attendance management tool allowing users access to employee schedules and location data from their mobile devices. Users are able to approve time cards and update schedules with this tool.

HR Concepts Mobile Benefits is a great tool for employees to help them check their health account balances and review previous transactions on FSAs and HSAs. One great feature is that users can take pictures of their receipts and upload them to a benefits portal.

Doodle is the self-proclaimed “world leading online scheduling tool”. Looking to get a large group of people together for a meeting? This excellent app makes scheduling virtually effortless. Simply put together a list of potential meeting times, add recipients, and all potential meeting parties are able to check whether or not they will be able to attend. Once you come to a general consensus of an appropriate meeting time for all invited, schedule out your call.

LocalEats is an excellent resource for professionals who are consistently on the move. Let’s be honest, when you’re busy with daily workplace responsibilities the last thing you want to stress about is what you’ll have for lunch. Although LocalEats won’t show you every available dining option in the area (it excludes national chain restaurants), it will display the top ranked local restaurants.

At Exact Staff, we have the expert recruiters on hand to assist you in your job search. Looking for additional resources to help you with your recruiting process? View our additional workforce management blog articles. Looking for some assistance in hiring in 2014? Contact our experienced team of recruiters today for more information!

As Companies Plan to Hire, Skills Gap Continues to Grow

03/14/14 12:20 PM | By :Exact Staff | Categories : Employers | Leave a Comment

As companies are growing and expanding, they are having an increasingly hard time finding qualified professionals to fill available positions. According to the Trendsetter Barometer by PricewaterhouseCoopers, the majority of private companies plan to hire, but 28-percent say that the employment skills gap is a barrier to their growth.

One reason for this skills gap is due to the retirement of baby boomers. As baby boomers begin to enter retirement, employees looking to fill their positions do not have the knowledge or expertise to replace them. This is especially true for technical jobs.

Unfortunately, the skills gap exists for more than technical skills. In a recent poll conducted by an international staffing organization, 44-percent of organizations stated that soft skills such as communication, creativity, and collaboration were among the top missing skills in candidates.

So how can you combat the skills gap?
Partnering with an experienced staffing firm can help your organization find the right employees to fill open positions. Our team of experienced recruiters understand the importance of an efficient and effective hiring process. That is why we will work with you to ensure the right employee is showing up for your available assignment.

How can you be certain you are getting the exact candidate to match your available job opening? At Exact Staff we take the extra time to make sure all candidates are eligible for hire and match your available job description by putting all potential employees through our E-Verify screening program.

The Exact Staff Screening Process
For complete information on how we will ensure quality candidates for your organization, review our screening and assessment page. A few key takeaways from our screening process include the following:

  • Each Exact Staff candidate is asked to take an in depth skills evaluation for each skill-set  identified.
  • All candidates must also provide copies of any/all certifications which are then re-verified by our staff.
  • All candidates must participate in a one-on-on behavioral-based interview in which they are asked open-ended questions to develop a true understanding of their character and work history.

Although the skills gap may appear to be growing across the country, a partnership with Exact Staff can help minimize this growing trend. Our standards are high, and our processes are proven to provide our clients with the exact employee they are looking for.

Interested in partnering with our team of professionals? Please contact our experienced team of recruiters for more information on how a partnership with our team can lower the skills gap in your workplace and positively impact your organization.

March Kindness

03/11/14 3:55 PM | By :Exact Staff | Categories : Community, Diversity, Employers, Family, Informational, News, Social Media News | Leave a Comment
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So everyone has heard of March Madness but all of us at Exact Staff would like to suggest a new twist on this month – MARCH KINDNESS!  We wanted to use March to remind our staff that every day we can strive to be kinder and improve the lives of others and we decided March was the perfect month to do these recognitions. “March Kindness” is simple – if an internal Exact Staff employee overhears or visually confirms an act of kindness performed by a colleague then he/she will email our CEO “catching” our colleague in the act of kindness that they witnessed and in return that employee earns a points towards prizes.  Pretty simple and to the point right? Now other than being a contest, at its roots the program will help everyone in the company realize just how much of an impact an Exact Staff employee makes on anyone that walks through our doors on any given day. It’s such an honor and brings each of us such a sense of joy at the end of a work day realizing what we as recruiters at Exact Staff accomplish for our city, our state and our America. We help qualified, intelligent, and caring people throughout the U.S. find careers that they enjoy. Who would have guessed? Enjoying work? Yes! It’s possible! Sometimes all these great stories go untold as there is so much that goes on daily in our lives. But with our March Kindness campaign we hope to re-introduce this concept of “kindness” and give rebirth to the idea that it’s possible to help someone every day and in any way. We all strive for greatness in our daily lives, so why not recognize the individuals that help us accomplish goals. It’s really heartwarming to receive letters/emails of thank you and calls of happiness from associates who we helped find that perfect career. Please join us in recognizing and celebrating kindness in the month of March!

Staffing for a Better Bottom Line

02/21/14 10:00 AM | By :Exact Staff | Categories : Employers | Leave a Comment
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Uncertainty in the US economy over the last several years has created growth in staffing industry –and with good reason. Staffing provides businesses with access to flexible, skilled talent with none of the risk of adding permanent headcount.

Increasingly, businesses look to staffing for the following benefits:

  • Flexibility. Staffing firms provide workers for short or long term assignments. Need clerical help to cover the front desk because your receptionist has the flu? Entering your seasonal crunch time and need a  large number of reliable workers fast? Planning a software rollout and need technical specialists for six months or a year to manage the transition? Your staffing agency is there to help.
  • Access to talent. The best staffing agencies have a large talent network. For specialized or tough-to-fill positions, your staffing partner can tap a network of prescreened talent or proactively recruit experts who may not be currently looking for a job. You can’t recruit people away from your competitor, but your staffing agency can.
  • Time savings. In a stagnant economy, the long-term unemployed may apply for just about any position, leaving businesses with stacks of resumes from unqualified candidates. Don’t waste your time sifting through resumes looking for just the right candidate –let your staffing partner take care of that for you.
  • Prescreened talent. Interviewing  candidates for open positions takes time and resources that can be better spent elsewhere. Don’t interview unvetted candidates. Your staffing partner can  run background checks, conduct initial interviews and provide you with just a select few people to interview for any role you need to fill.
  • Reduced administration. Temporary employees remain on the payroll of the staffing firm. Your HR team won’t have to set up payroll or provide benefits for the new hires, as it all runs through the staffing firm. Many firms even offer services that include onboarding new hires and managing contingent workers on-site.
  • Less risk. Opt for temporary-to hire solutions.  You’ll have the change to evaluate an employee on the job before extending an offer and reduce the risk of making costly hiring mistakes.

Staffing offer businesses the opportunity to hire and pay for only the help they need. It’s a cost effective method to get skilled, talent flexible talent to help you reach your business goals.

For more information on how a staffing can benefit your organization, contact ExactStaff today!

Steps to Take When Your Best Candidate Refuses Your Salary Offer

02/14/14 10:00 AM | By :Exact Staff | Categories : Employers | Leave a Comment
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Despite careful research and perfect alignment with current salary trends, sometimes your offer just isn’t high enough to appeal to your chosen candidate. You may have taken every step to provide a number that’s at or above your competitor’s rates for similar positions in your geographic area, and you may believe your offer is generous given your candidate’s level of experience. But there’s still a chance that she may not agree. What should you do if your best offer is met with a shrug? Here are a few steps that might prevent a return to square one.

  1. First, make it clear that you’re willing to deal. If you really want this candidate, don’t just take no for an answer and walk away. But as soon as you end the conversation, get to work immediately on assembling a better offer. The longer you wait, the more likely she is to nail down an agreement with someone else.
  2. Review your benefits package. Are there any adjustments you can make to your health insurance package, pension, commission or bonus rates? Break out the numbers and make it clear to your candidate what these benefits are worth in dollars.
  3. Assemble a list of perks. Beyond your salary offer and benefits, what does your workplace provide that she might not find anywhere else? Start with the obvious, like an onsite daycare center, a company gym, flexible scheduling, free parking, and a short commute to her home address. Then add intangible perks like close access to downtown attractions and a friendly work environment.
  4. Ask the candidate to suggest a counter offer, if she hasn’t already. Ask her specifically what she might accept in terms of perks and non-monetary compensation.
  5. Don’t leave your offer on the table indefinitely. If she gives you a definitive no, you’ll need to move on and staff the position with the next candidate in line. So be clear about the timeline in which she can still change her mind. 
  6. Don’t go too far. Keep in mind that no matter how valuable the candidate may be, some salary offers are simply too high. Calculate what you’ll be paying this employee in five years with regular percentage-based increases. And remember that luring a candidate in with money can leave you overpaying for a bored and unmotivated worker who would rather be somewhere else. If she isn’t happy, neither of you will be happy, regardless of the money exchanged.

For more on how to negotiate with reluctant but highly talented candidates, reach out to our staffing experts. With local ties to California and arms that stretch across the country, we have the experienced recruiters on hand to assist you with your hiring needs! Contact our team today!

Jobless Claims Rise across the US in February

02/7/14 10:00 AM | By :Exact Staff | Categories : Employers | Leave a Comment
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In an incredibly tough job market, jobless claims increased from 8,000 to 339,000 during the first full week of February. This number is higher than forecasted and shows that higher requests for unemployment benefits show softer jobs market. According to Janet Yellen, Federal Reserve Chair, recovery in the labor market is far from complete.

Senior economist at Moody’s Analytics Inc. Ryan Sweet stated, “The job market isn’t going anywhere quickly. We’ll start to see hiring accelerate in the spring and summer.” The reason for the acceleration during this time is due to clearer fiscal policy and improved business confidence.

Retail sales are also seeing a decline in their sales, with sales in the US declining in January by the most since June 2012. According to a report from the Commerce Department, part of the reason for the decline is inclement weather keeping consumers away from auto showrooms and stores. As a result of this weather, economists are still trying to determine if the economy is suffering short-term due to the cold or if the US is facing another extended slowdown in growth.

Jim Baird, chief investment officer at Plante Moran Financial Advisors says, “It’s still too early to conclude that the soft patch is a more ominous sign of a more meaningful slowdown in the economy.”

Jobless claims do reflect weekly firings, and usually decline before job growth can accelerate again. Until recently, jobless claims have been decreasing due to a steady increase in hiring and gradual decline in unemployment rate, but it seems the decline is halting for now. For example the popular bookstore Barnes and Noble Inc. is beginning to cut staff as revenue from the Nook tablet continues to decline. Mary Ellen Keating, a spokeswoman for Barnes and Noble stated, “As we’ve aligned Nook’s cost structure with business realities, staffing levels in certain areas of our organization have changed, leading to some job eliminations.

If you’re wondering what all of this means to you as a job seeker, contact one of our recruiters today. Our expert team of recruiters will help get you on the right track to successful employment.

The Year of the New Hire – What 2014 Will Bring

01/22/14 1:27 PM | By :Exact Staff | Categories : Job Seekers | Leave a Comment
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What many probably don’t know is that entrepreneurial firms are responsible for a lot of the job creation in our economy. Here’s why: they are extremely impatient and once they have a plan they want to jump into action before someone else does it first. Entrepreneurs are willing to do whatever to grow their businesses, which is great news for job seekers.

According to a recent survey by Pepperdine Private Capital Markets, 53-percent of privately held businesses across the country planned to hire new employees in the next year. Out of the 951 respondents, 65-percent thought growth opportunities would increase and 35-percent thought general business conditions would improve.

It turns out that the small businesses are the ones seeking the most employment. If you’re actively job searching, according to the survey the skills most wanted by employers (from most desired to least desired) are:

  • Sales and marketing
  • Skilled labor
  • Service/customer service

One of the reasons that small businesses are looking to hire is because they are easily able to get bank loans. The survey stated that 69-percent of the respondents who wanted a bank loan in the past twelve months were able to walk out with money in hand.

Overall, businesses are optimistic for 2014, but of course there are still uncertainties. The top issue on the mind of businesses with more than $5 million in revenue was government regulations and taxes. General uncertainty is another issue for businesses, due to post-recession questions. Nearly 21-percent of respondents also cited healthcare costs as an emerging issue for the year. Luckily, many of these businesses are now getting answers to what their healthcare costs will be allowing them to make more informed decisions about growing their businesses.

Since businesses are optimistic, job seekers need to be too. After all, when businesses are hiring, the demand for employees increases.

So what can you do to prepare for this growing job market? Contact one of our recruiters today for more information on marketing yourself to businesses in this positive economy or learn how a partnership with Exact Staff can benefit your next job search.